Session notes that never leave your Mac.
Your clients trust you with their most vulnerable moments — fears, trauma, relationship crises, diagnoses they have not told anyone else. That trust should extend to every tool you use. Yaps processes all voice input entirely on your Mac. No audio is uploaded. No transcripts are stored remotely. No third-party server ever touches patient information. Dictate session notes in the five minutes between clients, finish documentation before your last appointment ends, and stop carrying clinical paperwork home every night.
Patient data transmitted
On-device processing
To dictate detailed session notes
Nothing to breach
Session notes, completely private
The documentation trap in clinical practice
How Yaps changes the workflow
Built for clinical confidentiality
Privacy is not a feature of Yaps. It is the architecture.
Absolute Data Privacy
The entire speech recognition pipeline runs on your Mac's neural engine. No audio is uploaded. No transcript is stored on a remote server. No third-party service ever processes your words. Session content — suicidal ideation disclosures, abuse histories, diagnostic impressions — stays on hardware you physically own and control. This is not a privacy policy promise. It is a technical impossibility for data to leave.
Fast Session Documentation
Walk your client to the door, return to your desk, hold Fn, and speak your clinical impressions, treatment observations, and plan updates. Yaps transcribes at over 150 words per minute with auto-punctuation. A detailed SOAP or DAP note takes five minutes instead of twenty — and it captures more nuance because you dictate while the session is still vivid.
Works Without Internet
Private practice office with spotty Wi-Fi. Community clinic in a rural area. Telehealth day from home when the connection drops. Yaps runs offline for core dictation and TTS — no internet required. Voice commands use cloud AI for interpretation, but your documentation workflow never depends on connectivity.
Review Notes by Listening
Select a treatment plan or session summary and have Yaps read it back with natural text-to-speech. Hearing your notes aloud helps you catch clinical inconsistencies, verify diagnostic accuracy, and prepare for returning clients — especially useful when reviewing a complex case before a session you have not had in two weeks.
Reduced Compliance Burden
No cloud processing means no third-party data processor. No Business Associate Agreement to negotiate. No server infrastructure to audit. No data breach notification risk from a vendor you don't control. Simplify your compliance posture by removing the weakest link.
End Documentation Burnout
The average therapist spends 30 to 60 minutes per day on session notes alone — time stolen from supervision, self-care, or simply being present with family. Dictation cuts that to minutes. Finish your documentation during the workday and stop carrying clinical paperwork into your personal life.
Voice workflows for mental health professionals
From individual therapy to group practice documentation.
Post-Session Notes
Walk your client to the door, return to your desk, hold Fn, and dictate your session note while the interaction is vivid. Capture clinical observations, client affect, interventions used, and homework assigned — all in a natural spoken narrative.
Client presented with elevated anxiety related to upcoming custody hearing. Explored catastrophic thinking patterns using CBT framework. Client identified three cognitive distortions independently. Homework: thought record for anxious episodes this week. Next session Wednesday at 2 PM.
”Treatment Plans
Dictate treatment goals, objectives, and intervention strategies. Speaking your treatment plan helps you articulate the clinical rationale in the clear, specific language that insurance reviewers and supervisors expect.
Treatment Goal 1: Reduce frequency of panic attacks from approximately four per week to one or fewer within 12 weeks. Objective: Client will demonstrate ability to use diaphragmatic breathing and grounding techniques during onset of panic symptoms. Intervention: Interoceptive exposure with graduated hierarchy.
”Progress Notes (DAP/SOAP)
Dictate structured progress notes in whatever format your practice uses — DAP, SOAP, BIRP, or narrative. Speak the sections in order and let auto-punctuation handle the formatting.
Data: Client reported three days this week without engaging in self-harm urges, up from one day last week. Assessment: Client is showing measurable progress in distress tolerance skills. DBT diary card confirms consistent use of TIPP and self-soothe techniques. Plan: Continue DBT skills group. Individual session next Thursday.
”Intake Assessments
After an initial intake, dictate the comprehensive biopsychosocial assessment. Speaking a narrative summary is faster and more thorough than filling in form fields one at a time.
Presenting concern: Client is a 34-year-old female presenting with symptoms consistent with major depressive disorder, moderate severity. Reports persistent low mood, anhedonia, and sleep disturbance for approximately six months following the end of a long-term relationship.
”Referral Letters & Correspondence
Dictate referral letters to psychiatrists, primary care physicians, or other providers. Include relevant clinical history, current treatment, and the reason for referral in a professional narrative.
Supervision & Consultation Notes
After clinical supervision or peer consultation, dictate your key takeaways, case conceptualization updates, and action items. Keeping these notes searchable strengthens your clinical practice and documentation trail.
Supervision note: Discussed case of adolescent client with complex trauma. Supervisor recommended incorporating somatic experiencing techniques alongside current EMDR protocol. Will introduce body scan exercise next session. Reviewed ethical considerations around dual relationship concern raised last week — no conflict identified.
”Hear from people like you.
“I see seven clients a day in private practice. Before Yaps, I would get home at 6 PM and spend until 8 writing session notes. Every night. It was destroying my relationship with my own family, which is ironic given what I do for a living. Now I dictate each note in the five minutes between sessions. I'm done with documentation by the time my last client leaves. But honestly, the privacy is what sold me. I looked at three other dictation tools and every single one sent audio to a cloud server. I cannot do that with session content. My clients talk about suicidal ideation, abuse, affairs, things that would devastate them if exposed. Yaps processes everything on my Mac. There is no server to breach because there is no server. My compliance consultant reviewed it and said it was the simplest risk assessment she had ever done.”
Dr. Meredith Lawson
Licensed Psychologist, Private Practice
Read more about private voice technology
Protect your clients. Reclaim your evenings.
Dictate session notes on your Mac. Patient data never leaves your device. Not now, not ever.
Requires macOS 13.0+ (Apple Silicon recommended)