Handle more, type less
You keep the office running. Between scheduling, correspondence, meeting minutes, and document prep, your fingers never stop moving. Yaps lets you dictate emails, capture voice notes, and proofread documents by listening — privately, offline, and three times faster than typing. Meeting transcription is coming soon.
Words per minute dictated
Faster than typing correspondence
On-device processing
Confidential words sent to the cloud
Emails composed by voice
Dictate the recipient, subject, and body. Yaps fills in each field as you speak.
The admin reality
The Yaps way
Built for the people who keep everything running
Every feature designed for the demands of administrative work.
Rapid Correspondence
Hold Fn in any email client and speak your message. Auto-punctuation, paragraph breaks, and formatting mean your dictated emails read professionally. Draft replies for your executive in seconds, not minutes.
Meeting Transcription (Coming Soon)
Coming soon to Yaps Pro: transcribe meetings, calls, and conferences on-device. Get accurate, searchable notes with timestamps. Distribute polished minutes within minutes of the meeting ending — not hours.
Proofread by Listening
Paste any document, email, or memo into Yaps and have it read aloud with natural voices. Catch typos, awkward phrasing, and formatting errors that visual proofreading misses — critical for executive communications.
Confidential by Default
HR memos, compensation discussions, legal correspondence, board materials — dictation and notes stay on your Mac. Yaps processes core features locally with no data retention. Voice commands use cloud AI for text generation.
Works Offline, Always
Dictate during network outages, at off-site retreats, or while traveling with your executive. Yaps runs entirely on your Mac with zero internet required.
Smart Dictation History
Every dictation is saved with a timestamp and app context. Find that email you dictated for your VP last Tuesday or the meeting notes from the quarterly review — instantly searchable.
Your admin workflow, streamlined
Real ways administrative professionals use Yaps every day.
Executive Correspondence
Draft emails on behalf of your CEO, VP, or department head. Dictate the message, review it, and send — what takes ten minutes to type takes two minutes to speak. Handle 60 emails before lunch.
Hi David — confirming the board meeting is moved to Thursday at 2 PM. The revised agenda and Q3 financials are attached. Please confirm your availability by end of day.
”Meeting Minutes (Coming Soon)
Coming soon: transcribe meetings in real time on your Mac. Yaps will capture every decision, action item, and discussion point. Format and distribute polished minutes before the attendees reach their next meeting.
Action items: Lisa to finalize the vendor contract by Friday. Mark to schedule the client presentation for next Wednesday. Budget approval tabled until the revised numbers are available.
”Document Preparation
Dictate memos, reports, agendas, and briefing documents instead of typing them. Speak naturally and let Yaps handle punctuation and formatting. Most admins find their first dictated draft needs only light editing.
Memo — subject — office closure for building maintenance. The office will be closed Friday March 14th for scheduled HVAC maintenance. All staff should plan to work remotely...
”Proofreading Before Sending
Before any important document goes out, paste it into Yaps and listen. Hearing your executive's correspondence read aloud catches tone issues, missing words, and formatting problems that spell-check misses entirely.
Task Tracking by Voice
Between phone calls, drop-ins, and meetings, capture tasks the moment they come up. Record a quick voice note — 'Order catering for the Thursday all-hands, 40 people, vegetarian options' — and it is transcribed and searchable.
Voice note: need to book the large conference room for the offsite planning session, order lunch for 12, and print the updated org chart before 3 PM.
”Scheduling Communications
Rapidly dictate scheduling emails, calendar invites, and confirmation messages. When you manage multiple executives' calendars, speaking is the only way to keep pace with the volume.
Hear from people like you.
“I support three VPs and handle all their correspondence, scheduling, and meeting notes. Before Yaps, I was typing until 7 PM most nights just to keep up. Now I dictate replies between meetings — a two-paragraph email takes me 30 seconds instead of five minutes. I'm especially excited about the upcoming meeting transcription feature — I currently scramble to take notes during leadership meetings and always miss something important. And because I handle sensitive HR and compensation discussions, the fact that nothing leaves my laptop is non-negotiable.”
Rachel Thornton
Executive Assistant to the C-Suite
Productivity tips from the blog
Get ahead of the inbox.
Dictate correspondence. Proofread by ear. Capture voice notes. All on your Mac, all private, all offline. Meeting transcription coming soon.
Requires macOS 13.0+ (Apple Silicon recommended)